04. Terms to Know

Core Terms

• DFA: Drawing for Approval
• FAT: Factory Acceptance Test
• NCR: Non-Conformity Report
• QA: Quality Assurance

Company & Role Terms

• Subscribing Company: The primary organization using Aquila (typically the ship owner)
• Approving Company: Organization responsible for approving plans/documents
• Commenting Company: Organization with permission to comment on plans
• Reply Company: Organization responsible for responding to comments
• Third Party: External organizations like shipyards, classification societies, or equipment makers
• Drawing Lead: Person responsible for managing the review process of specific drawings

Communication Terms

• Channel: Defined communication pathway between specific parties (e.g., Owner-Shipyard, Owner-Maker)
• Chess Clock: System that tracks response time obligations between parties
• Response Time: Contractually defined period for responding to comments or submissions
• Urgency Threshold: Number of days before a deadline when items become marked as urgent

Module-Specific Terms

• Module: Specialized component of Aquila (e.g., Plan Approval, Inspection)
• Milestone: Key project date or event (e.g., Keel Laying, Launching)
• Revision: Updated version of a plan or document
• Hull: Individual vessel within a project, identified by unique hull number
• Build Spec: Building specification document defining vessel requirements

Document Status Terms

• Draft: Document under internal review
• Approved: Document accepted without changes
• ASC: Approved Subject to Comments
• Not Accepted: Document requires revision and resubmission
• Reference: Document provided for information only
• Reply Owed: Awaiting response from designated party
• Superseded: Previous version replaced by newer revision

Technical Categories

• Hull: Structural components and design
• Outfitting: Equipment installation and arrangement
• Machinery: Main and auxiliary equipment
• Electrical: Power systems and wiring
• Accommodation: Living spaces and interior arrangements
• Paint: Coating specifications and applications
• Piping: All vessel piping systems

Quality Control Terms

• Non-Conformity: Deviation from specified requirements
• Corrective Action: Steps taken to resolve non-conformity
• Factory Acceptance: Testing of equipment at manufacturer's facility
• Site Inspection: On-location verification of work or installation
• Quality Record: Documented evidence of completed quality activities

System Features

• Priority Card: Dashboard notification of upcoming tasks or deadlines
• Dynamic Tag: Customizable label for document organization
• Filter: Tool for narrowing down displayed information
• Audit Trail: Record of all actions and changes within the system
• Business Days: Calendar setting that excludes weekends for deadline calculations