04. Manifest Management

Basic Manifest Operations

Q: How do I know if a manifest is finalized? 

A: If the manifest appears on the right-hand side in the manifest screen, it is final (all bills and data are complete).

Q: How do I find a Manifest? 

A: Navigate to the appropriate voyage:

1. Go to Docs tab
2. Click Manifest tab
3. View options:
   • Left side: Latest manifest data
   • Right side: Finalized manifests & correctors for customs purposes

Manifest Creation and Printing

Q: How do I print a manifest? 

A: From the left side (latest manifest data):

1. Choose manifest ports with checkmarks
2. Click "printable view" link
3. Print from browser using PDF printer
4. Choose landscape format
5. Save to hard-disk

Q: How do I finalize a Manifest? 

A: To finalize a manifest:

1. Click on the finalize link under the General column
2. If cargo is going to United States or Canada, also finalize the Customs manifest
3. Manifests will then appear in PDF on the right-hand side

Manifest Corrections and Updates

Q: When should I create a manifest corrector? 

A: Create a corrector when changing these fields after manifest finalization:

• B/L number
• Shipper
• Consignee
• Notify Party
• Marks
• Description of Goods
• Weight or Measure

Q: How and when do I create a Manifest corrector? 

A: When making changes to a B/L after manifest finalization:

1. System will prompt: "Do you want to generate a manifest corrector?"
2. Answer "Yes" if changing any key fields listed above
3. A new PDF will appear on the Manifest Tab below the General Manifest PDF
4. The new PDF shows the BL number and modified details

Notifications and Subscriptions

Q: How do I subscribe to Manifest notifications? 

A: To set up manifest notifications:

1. Click "Preferences" link at top of screen
2. Click modify next to Subscriptions
3. Tick "Manifest Notifications by Trade"
4. Select desired trades (use CTRL key for multiple)

Additional requirement:

• Ensure your email is registered:
  1. Click your name in upper right
  2. Click Create next to Email
  3. Add email address
  4. Enter "Email" in Type field

Manifest Data Management

Q: Which side of the manifest screen should I use for different purposes? 

A: The manifest screen has two distinct sides:

Left side (manifest tab):

• Contains latest manifest data
• Not affected by finalize button
• Use for terminals and non-customs parties
• Print manifests from this side

Right side (manifest tab):

• Shows only finalized manifests & correctors
• Used for customs purposes
• Click PDF links to view documents

Q: What should I verify before relying on manifest data? 

A: Always ensure that:

1. The manifest is finalized before using the data
2. All bills and associated data are complete
3. Any correctors have been properly processed
4. The appropriate side of the screen is being used for the intended purpose