Veslink Integration for Tag Creation and Updating

System Purpose

This integration system automates the synchronization of operational maritime data between Veson IMOS VIP and Sedna platforms, creating and maintaining job reference tags based on vessel reports.

Core Functionality

Cargo Operations Integration

The system automatically processes and tracks:

• Cargo reference numbers and IDs
• Vessel assignments and nominations
• Charter details and CP dates
• Port information and routing
• Coordinator assignments and subscriptions

Barge Operations Integration

Dedicated tracking system for:

• Barge identifications and voyage numbers
• Laycan windows (loading/unloading timeframes)
• Port schedules and routing
• Operations coordinator assignments
• Charter specialist assignments
• Automated subscription management

Operational Flow

1. Data Collection
   • System polls Veson IMOS VIP reports at regular intervals
   • Retrieves updated cargo and barge operation information
   • Processes both new entries and updates to existing records
2. Data Processing
   • Transforms raw report data into structured job reference tags
   • Validates information completeness and format
   • Prepares data for Sedna system integration
3. Tag Management
   • Creates new job reference tags for first-time entries
   • Updates existing tags with modified information
   • Maintains data consistency across platforms
4. User Subscription Handling
   • Automatically assigns relevant team members to tags
   • Updates subscriptions based on role changes
   • Ensures proper notification routing

Key Benefits

Operational Efficiency

• Eliminates manual data entry requirements
• Reduces potential for human error
• Maintains real-time data synchronization

Team Communication

• Automatic notification system for relevant parties
• Clear visibility of cargo and barge operations
• Streamlined information flow between teams

Data Management

• Centralized information access
• Consistent data format across platforms
• Reliable audit trail of operations

System Operation

The integration runs as a background service, requiring no direct user intervention for routine operations. It continuously:

• Monitors for new report data
• Processes updates in real-time
• Maintains data synchronization
• Manages user subscriptions
• Handles error cases and exceptions

Data Coverage

Cargo Tracking

• Reference Numbers
• Vessel Details
• Charter Information
• Port Schedules
• Coordinator Assignments

Barge Operations

• Vessel Identification
• Voyage Tracking
• Schedule Management
• Port Routing
• Team Assignments

This system operates continuously in the background, ensuring that operational data remains synchronized and accessible to all relevant team members without requiring manual intervention or updates.