Usage & Best Practices

What types of files can be uploaded to Aquila?

The system can handle various types of documents including:

• Technical drawings
• Specifications
• Test results
• Inspection reports
• Certificates
• Commercial records
• Agreements

How are comments and responses tracked?

Aquila uses a "chess clock" system to ensure comments get responded to in a timely manner:

• Tracks responsibility for comments and responses
• Implements contractual timeframes for plan approval comments
• Monitors drawing submission schedules
• Enforces predefined response windows for stakeholders

How do I find specific documents or drawings?

Aquila provides multiple filtering options:

• Search by department, drawing status, or comment standing
• Filter by channel, type, or category
• Search by DFA number or plan name
• Filter by comment status and revision status
• Use dynamic tagging for document organization

What happens when I invite a new user?

When inviting a new user:

1. They receive a welcome email with temporary credentials
2. On first login, they must accept terms of service
3. They are required to create a new password
4. Access rights are based on the permissions set by the administrator
5. Only business email addresses are accepted